# Excellence in Pharmaceuticals: Career Opportunities at PT Otsuka Indonesia
Since its establishment in 1974 as a joint venture with the esteemed Otsuka Pharmaceutical Co., Ltd. from Japan, PT Otsuka Indonesia has remained at the forefront of the pharmaceutical sector. Operating from an expansive 48,397 m² facility in Lawang, East Java, the company has cultivated a reputation for excellence in the production and distribution of high-quality medical solutions.
## A Legacy of Quality and Innovation
PT Otsuka Indonesia has significantly impacted the healthcare landscape by specializing in essential medical products, including intravenous (IV) fluids, ethical medications, specialized nutritional supplements, and advanced medical devices. Our commitment to quality is reflected in our rigorous adherence to national and international standards:
* CPOB/CPAKB/CPPOB: Full compliance with Good Manufacturing Practices for drugs, medical devices, and processed food.
* ISO Certifications: Holder of ISO 9001 (Quality Management), ISO 22000 (Food Safety), ISO 14001 (Environmental Management), and ISO 50001 (Energy Management).
* Regulatory Excellence: Proud recipient of Halal certification and AEO status, ensuring streamlined international trade operations.
## Join Our Team: Secretary Senior Staff
We are currently seeking a highly organized and proactive professional to join our team as a Secretary Senior Staff. This role is pivotal in providing high-level administrative support to our Business Unit Director and two Sales & Marketing Directors. The ideal candidate will thrive in a fast-paced environment and demonstrate exceptional attention to detail.
Core Responsibilities
The Secretary Senior Staff will serve as a primary point of contact for executive operations, including:
1. Executive Support: Managing complex calendars, meeting coordination, and logistical reminders for the leadership team.
2. Travel Coordination: Overseeing business itineraries, including booking flights, hotels, processing travel advances, and handling reimbursements.
3. Document Management: Preparing and reviewing critical business correspondence and ensuring all documents requiring executive signature are processed accurately and efficiently.
4. Financial Administration: Managing corporate credit card settlements, medical and transportation claims, and vendor invoicing.
5. Operational Support: Assisting with recurring reporting, monthly meeting compilations, and handling ad-hoc administrative requests to ensure smooth departmental workflows.
Essential Qualifications and Requirements
To succeed in this position, candidates should possess the following qualifications:
* Education: A Bachelor’s degree in Business Administration, Management, Secretarial Studies, or a relevant discipline.
* Experience: A minimum of 1 year of experience in a secretarial, executive assistant, or personal assistant role, preferably in a corporate setting.
* Language Skills: Strong verbal and written English proficiency is mandatory to effectively support expatriate executives. Proficiency in the Japanese language is considered a significant advantage.
* Technical Proficiency: Advanced command of Microsoft Office applications, particularly Outlook for scheduling, and Word, Excel, and PowerPoint for documentation and presentations.
Key Competencies for Success
We are looking for individuals who demonstrate a high level of professionalism and the following soft skills:
* Organizational Prowess: The ability to manage multiple high-priority tasks simultaneously without compromising quality.
* Proactive Mindset: A detail-oriented approach with the initiative to anticipate the needs of senior management.
* Adaptability: The capacity to work independently and maintain composure in a dynamic, fast-moving business environment.
If you are a dedicated professional looking to advance your career within a world-class pharmaceutical organization, we invite you to apply and contribute to our ongoing mission of enhancing human health through superior innovation and quality.