# Career Opportunities: Join the Operational Excellence Team at PT Duta Marine
PT Duta Marine stands as a premier private entity within Indonesia’s maritime and energy sectors, delivering comprehensive technical solutions for the offshore, marine, and oil and gas industries. With an extensive portfolio that encompasses the full lifecycle management of FSO, FPSO, FPU, MOPU, FSRU, and LNG carriers, the company has solidified its reputation through expert-led installation, conversion, and operational support. As we continue to expand our footprint in the offshore sector, we are seeking a dedicated professional to join our site operations team as a Site Secretary.
## Role Overview: Site Secretary
The Site Secretary plays a pivotal role in maintaining the organizational rhythm of our project sites. This position requires a highly organized individual capable of managing administrative workflows, ensuring seamless communication between site departments, and maintaining the highest standards of data integrity in a fast-paced industrial environment.
## Required Skills and Qualifications
To be successful in this role, candidates must demonstrate technical proficiency, exceptional organizational skills, and a commitment to operational excellence. We are looking for applicants who possess the following:
* Academic Background: A Bachelor’s degree in Business Administration, Secretarial Science, or a related discipline.
* Technical Literacy: Advanced command of the Microsoft Office Suite (Excel, Word, and PowerPoint) and experience with digital document management platforms.
* Communication Excellence: Exceptional verbal and written proficiency in both Indonesian and English, with the ability to draft formal business correspondence.
* Resilience and Agility: Proven capacity to manage multiple site-based tasks simultaneously, adhere to strict reporting deadlines, and remain composed under pressure.
* Professional Ethics: Unwavering integrity and the ability to handle confidential project information, contractor agreements, and personnel data with discretion.
## Key Responsibilities
As the Site Secretary, your daily functions will be integral to the site's productivity and overall safety culture. Your core duties include:
1. Communication and Documentation Control
* Manage all incoming and outgoing site correspondence, including emails, official memos, and telephone inquiries.
* Draft, format, and archive vital documentation, including daily logs, meeting minutes, technical reports, and safety compliance records.
2. Operational Support and Coordination
* Coordinate site progress meetings by managing scheduling, booking conference facilities, and maintaining the Project Manager’s calendar.
* Oversee site logistics, including transportation coordination, travel arrangements for site personnel, and the organization of site-specific events.
3. Site Reception and Administrative Management
* Act as the primary point of contact for clients, subcontractors, and inspectors; facilitate site registration and issue necessary access or safety passes.
* Maintain inventory levels for office stationery, essential pantry supplies, and Personal Protective Equipment (PPE) documentation.
* Proactively monitor office supply stocks and coordinate replenishment orders to ensure zero disruption to site administrative operations.
If you are a detail-oriented professional ready to contribute your skills to a leader in the Indonesian offshore and maritime industry, we invite you to apply and become an essential part of the PT Duta Marine team.