# Advance Your Career with PT Aero Wisata: Executive Secretary Opening
Stepping into a high-level administrative role requires a unique blend of precision, discretion, and strategic organization. If you possess these qualities and aspire to work with an industry pioneer, an exciting career opportunity awaits you. PT Aero Wisata, a prominent subsidiary of the esteemed PT Garuda Indonesia (Persero) Tbk., is currently seeking a talented professional to join its executive team.
Established on June 30, 1973, PT Aero Wisata has spent nearly half a century setting the benchmark for the Indonesian hospitality sector. Originally founded to bolster national aviation, the company has evolved into a powerhouse managing integrated services across catering, hospitality, tourism, transportation, and logistics. Every product and service delivered by the organization is thoughtfully crafted to showcase Indonesia’s rich cultural heritage on both national and international stages.
## About the Role: Executive Secretary
PT Aero Wisata is looking for a dedicated and detail-oriented Executive Secretary to provide high-level administrative support to the Board of Directors. In this pivotal position, you will act as the operational backbone for senior leadership, ensuring seamless communication, efficient scheduling, and flawless execution of daily corporate activities.
Core Responsibilities
As an Executive Secretary, your day-to-day duties will be dynamic and multifaceted. Your primary responsibilities will include:
* Executive Schedule Management: Coordinate and manage complex calendars for the Board of Directors, seamlessly handling appointment scheduling, high-stakes meetings, and detailed travel arrangements.
* Communications Gatekeeping: Handle, screen, and prioritize incoming phone calls, emails, and physical correspondence on behalf of the directors to optimize their time.
* Document Preparation: Draft, review, and distribute essential correspondence, memos, letters, reports, and vital executive documents.
* Meeting Coordination: Organize board meetings, conferences, and special corporate events, which includes drafting agendas, documenting accurate meeting minutes, and tracking follow-up actions.
* Travel Logistics: Plan comprehensive travel itineraries, secure accommodations, and manage logistics while ensuring that all executive preferences are consistently met.
* Project Support: Assist in the coordination, monitoring, and successful execution of special projects assigned by leadership, keeping a close eye on timelines and deliverables.
* Cross-Departmental Collaboration: Act as a central communication link between the executive office, management, and internal staff to guarantee smooth cross-departmental operations.
## Candidate Qualifications and Requirements
To thrive in this demanding role, applicants must meet specific educational, professional, and technical criteria. PT Aero Wisata expects candidates to bring a high standard of professionalism and proven administrative expertise to the table.
Essential Qualifications
* Educational Background: Hold a Bachelor’s Degree (S1) in Secretarial Studies or Office Administration.
* Professional Experience: Possess a minimum of 2 years of proven experience working as a Secretary or Personal Assistant at the C-suite level, or an equivalent administrative role supporting senior management.
* Administrative Proficiency: Demonstrate a strong background in producing comprehensive reports, accurate meeting minutes, and managing complex schedules.
* Technical Skills: Display complete proficiency in using Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and related administrative software.
Key Competencies
* Time Management: Exceptional organizational skills with the ability to multitask, manage conflicting priorities, and meet tight deadlines.
* Attention to Detail: Meticulous approach to problem-solving and an unwavering eye for accuracy in all documentation.
* Discretion: Proven ability to handle sensitive information with the utmost confidentiality and professional integrity.
## Application Process
PT Aero Wisata is committed to maintaining a rigorous selection process to ensure that only the most qualified individuals join their prestigious corporate family. Please note that only candidates who strictly meet all the outlined qualifications will be contacted for further stages of the recruitment process.
If you are ready to elevate your career and contribute to a legacy of Indonesian hospitality excellence, ensure your resume and credentials highlight your executive support experience before submitting your application.