# Career Opportunity: Accounting, Administration & Finance Assistant at the Embassy of Switzerland in Indonesia
Embarking on a diplomatic career path offers a unique chance to contribute to international relations while growing professionally. The Embassy of Switzerland in Indonesia acts as the official diplomatic mission representing Swiss interests across political, economic, financial, legal, scientific, educational, and cultural sectors.
Currently, the Embassy in Jakarta is looking to expand its dedicated team by welcoming a qualified professional for a one-year fixed-term contract. This role is ideal for detail-oriented individuals who thrive in multicultural environments and wish to apply their financial expertise to impactful cooperative programs.
## Position Overview
* Job Title: Accounting, Administration & Finance Assistant
* Contract Type: Fixed-term employment contract for one year
* Location: Jakarta, Indonesia
* Application Email: [email protected]
## Key Responsibilities and Duties
The selected candidate will play a multifaceted role supporting both program execution and financial integrity. The primary duties are categorized into four core areas:
1. Programme Implementation Support
* Assist the Indonesian National Board for Disaster Countermeasure (BNPB) in preparing administrative and financial paperwork in strict compliance with Swiss Agency for Development and Cooperation (SDC) guidelines, including Terms of Reference (ToRs), procurement requests, and contracts.
Thoroughly review administrative and financial records generated by BNPB and the Direct Action team, ensuring adherence to procurement rules, signatory thresholds, and local standard cost regulations (Standar Biaya Masukan* / SBM).
* Collaborate closely with the Embassy’s administrative and financial personnel to track payment approvals and manage contracts utilizing the ESPRIT tool.
* Assist the Direct Action team in settling cash advances and finalizing due payments following the execution of specific activities.
2. Accounting and Financial Reporting
* Daily Accounting: Conduct quality control on payment requests, execute bank system payments, perform initial payment approvals bi-weekly, log transactions into the accounting software (Vision +), and oversee document scanning and physical archiving.
* Monthly Reporting: Gather SAP extracts and financial records, verify booking vouchers, amounts, and supporting evidence, and compile monthly accounting reports for managerial review.
* Cash Flow and Budget Management: Update cash flow projections quarterly based on revised work plans under the Programme Manager’s guidance. Assist in monitoring budget variations, maintaining accurate expense logs for Direct Action budgets, and keeping contract tracking registries up to date.
* Provide occasional backup support to the Embassy’s primary bookkeeper during lighter operational periods.
3. Administration, Quality Control, and Logistics
* Oversee correspondence management and maintain comprehensive filing systems for Direct Action initiatives.
* Perform quality assurance on official documents—such as concept notes, ToRs, progress reports, minutes, and social media content—produced by BNPB and internal program officers.
* Coordinate logistical arrangements for field visits, Project Steering Committee (PSC) meetings, and specialized program gatherings.
4. Communication and Event Coordination
* Translate brief documents between Bahasa Indonesia and English.
* Assist in organizing special events, managing social media channels, producing newsletters, and hosting visiting Swiss government delegates.
## Essential Qualifications and Candidate Profile
To be considered for this competitive position, applicants must meet the following criteria:
* Education: A Bachelor’s degree in Accounting, Administration, Finance, Business Administration, or a closely related discipline.
* Experience: Between 2 to 5 years of professional background in accounting, financial reporting, administrative management, procurement, and logistics within international development cooperation in Indonesia. Background in disaster risk management is considered a strong advantage.
* Technical Expertise: Demonstrated familiarity with Indonesian government financial regulations and policies (Standar Biaya Masukan / SBM). Proficiency in accounting software, Microsoft Word, and Excel, alongside a willingness to master specialized financial tools.
* Personal Attributes: High levels of integrity, loyalty, trustworthiness, and strict adherence to confidentiality.
* Competencies: Exceptional organizational, planning, communication, and negotiation capabilities. A proactive, dynamic team player capable of excelling within a diverse, multicultural setting.
* Language Proficiency: Fluency in both English and Bahasa Indonesia is mandatory. Working knowledge of German or French will be viewed as a valuable asset.
## Compensation and Working Environment
The Embassy of Switzerland provides a dynamic, international workspace paired with attractive social benefits. Compensation is competitive and will be determined based on the successful candidate's professional background and experience.
## How to Apply
Qualified candidates who meet all the outlined selection criteria are invited to submit their application package.
1. Download and complete the official FDFA job application form.
2. Prepare a compelling motivation letter.
3. Send your completed documents via email to [email protected].
4. Email Subject Line Requirement: “Your Full Name – SDC Administration and Finance Assistant”
Please note that only shortlisted applicants will be contacted for subsequent assessments.